For Teachers/Team Advisors
Am I required to participate in one of the workshops in order to have my students participate? No. These workshops are optional and are provided to support you as you support your students.
Are Cary Institute educators available to help? Yes. Cary Institute educators are always available by e-mail at email@example.com.
What should I do if my students’ team information changes after I submitted it on the online registration form? Please use the team information sheet to submit changes to student names, project titles, project needs, etc. We ask that you aim to finalize all team changes by submitting your team information sheet no later than May 18th. You can mail us this sheet by e-mail (firstname.lastname@example.org) or snail mail (Samantha Root, Cary Institute, P.O. Box AB, Millbrook, NY, 12545).
I need to submit my students' parental consent forms. How can I send them in? You can mail us your students' parental consent forms by e-mail (email@example.com) or snail mail (Samantha Root, Cary Institute, P.O. Box AB, Millbrook, NY, 12545).
Are my students required to attend the Data Jam Awards Showcase? No. Students are still eligible to receive merit prizes regardless of their attendance at the Data Jam Awards Showcase on Saturday, June 13th at Marist College. However, the door prizes and the People's Choice Awards will only be given to students in attendance at the Awards Showcase. All prize winners will be announced at the event.
My students live far away from Marist College. Are there any scholarships available to help fund their travel to the Data Jam Awards Showcase? Travel scholarships are available for students who live over 40 miles away and demonstrate financial need. Send us an e-mail at firstname.lastname@example.org for more information about travel scholarships.
Can I register and participate independently of my teacher or class? Yes. Any middle or high school student or student team is eligible to participate. You do not have to register through your teacher. You do, however, need to have an adult represent your team as a team advisor. This can be a parent or another trusted adult.
Do I have to submit a YouTube video for scientist feedback? No. Submitting a YouTube video for scientist feedback is optional and will not affect your chances of winning the competition. This is your opportunity show off the beginnings of your project, discuss the trends and comparisons you have observed in your chosen data set(s), ask questions, and get answers from a Cary Institute scientist. We have provided instructions for uploading a private video to YouTube.
I need to submit my parental consent form. How can I send it in? We encourage you to check in with your team advisor about this question. You or your team advisor can mail us your parental consent form by e-mail (email@example.com) or snail mail (Samantha Root, Cary Institute, P.O. Box AB, Millbrook, NY, 12545).
Why does my project need to be submitted online? All projects are required to be submitted online because judging for merit prizes takes place online. This means that all of the files you submit online must clearly show your project in its entirety because that is how the judges will see it.
If projects are submitted and judged online, do I still need to present my project at the Hudson Data Jam Awards Showcase? All winners will be announced at the Hudson Data Jam Awards Showcase on Saturday, June 13th. By attending this event, you will also have the chance to win the People's Choice Award and the door prize.
I live far away from Marist College. Are there any scholarships available to help fund my travel to the Data Jam Awards Showcase? Travel scholarships are available for students who live over 40 miles away and demonstrate financial need. Send us an e-mail at firstname.lastname@example.org for more information about travel scholarships.
I can't attend the Hudson Data Jam Awards Showcase. Am I still eligible to win a prize? Merit prizes will be awarded to students whether they are in attendance at the Awards Showcase or not. The People's Choice Award and the door prize, however, will only be awarded to students who are in attendance and presenting their projects at the Awards Showcase on Saturday, June 13th at Marist College.
What file formats can I use to upload my materials on the project submission website? Since our judges will all be using different computers to view and score your project, it would be best to upload digital files in formats that can be opened on any computer. We encourage you to upload word documents, graphs, images, and photos, in .pdf format and use YouTube for videos. Click here for a how-to on uploading a private YouTube video. You will be able to embed your YouTube video on the project submission website.
We will accept the following formats for submissions: .csv, .doc, .docx, .jpeg, .pdf, .ppt, .pptx, .xls, .xlsx, and YouTube video links.
What should I bring to the Hudson Data Jam Awards Showcase? We ask that you create a tri-fold poster board display (no larger than 36" tall by 48" wide) that contains all of the components of your report. This should look very similar to a science fair poster display and make it easy for visitors to see the information in your report. In addition, you should bring all of the materials you need to present your creative data display. If you submitted a YouTube video, you might want to bring a laptop computer and a pair of headphones for visitors to watch and listen to your video. Be sure to bring any computer chargers or electrical equipment needed. We will have tables and electric outlets available.
You are also encouraged to bring your family and friends to the event. This is your chance to show off your work and also see the work of other students in the competition.
How should I present my creative data display digitally so I can submit it online? It's up to you to determine the best way to view your project online. Remember, the judges will be determining the merit prize winners based on what you upload online, so be sure that you include a narrative description of pieces as needed. Take a look at our 2014 Winning Projects page for ideas about how to display your work digitally.
In the past, we found that most students chose to either photograph or video record their work. Students took photographs of their comic strips, dioramas, dresses, and paintings. Students recorded YouTube videos of their interactive displays, choreographed dances, puppet shows, movies, original songs, and stop-motion videos. Click here for a how-to on uploading a private YouTube video. You will also be able to embed your YouTube video on the project submission website.